For regulated businesses, approaches to the important task of information governance usually fall within one, or a combination of, four models: (1) proactive governance, (2) reactive governance, (3) centralized governance, and (4) de-centralized governance. The NextPage information governance system has evaluated the attributes of the following models in an attempt to determine which approach, or combination of approaches, makes the most sense for our customers.
|Proactive Governance||Emphasis on managing the entire lifecycle of information and enforcing the retention/disposition policies on that information.||Organizations can track and classify in real time, providing the monitoring and reporting necessary to stay ahead of potential problems.|
|Reactive Governance||Emphasis is placed on enabling organizations to react in a timely and legally defensible manner to litigation requirements and resulting legal holds.||Strictly limited to the functions of e-discovery, reactive governance by definition cannot anticipate or prevent problems, only react once they’ve been discovered.|
|Centralized Model||Information stored in a centralized repository.||Information stored in a centralized repository.|
|De-Centralized Model||Information governance manages information “in place” wherever it may be, whether it’s a hard drive, a shared drive, SharePoint, or USB devices.||In today’s highly distributed, heterogeneous environments, this approach avoids the prohibitive infrastructure costs of the centralized model, while providing the flexibility needed to manage widely dispersed information.|
The Right Combination: Proactive In-place Governance
By proactively managing information in-place, organizations can realize significant compliance benefits and dramatically reduce legal risks. Companies reduce costs by utilizing existing infrastructure instead of relying on expensive central repositories. Retention and disposition policies are effectively enforced with no impact to user experience—the system does all the work. Information is classified the moment it is created and from there a Digital Thread™ is created that follows information wherever it goes. Proactive governance is the model that NextPage uses to revolutionize information governance for clients across the globe.